1. ABOUT US

This Privacy Notice applies to all products, applications and services offered by Receipt Depot, Inc. a company incorporated in CANADA with company registration number 1129535-7 and whose registered office address is 2313 168 St. Moritz Drive SW, Calgary, AB, Canada

2. SHARING DATA & THIRD PARTY CONNECTIONS

We never share your data with anyone. At your discretion, you can allow 3rd party connections (we call them Connected Apps) to consume your Receipt Depot data for additional processing into your accounting software or extra cloud storage.

3. STORING DATA

Receipt Depot only stores the data it needs to function properly — for as long as you want
Receipt Depot to function for you.

Cloud Storage

Receipt Depot provides subscribers an unlimited cloud service for storage of financial documents in the form of photos, pdfs, and metadata. This allows you access to your data from any of your devices anytime and use our instant server search to quickly access your documents from way back. All data is stored heavily encrypted. This way local engineers or physical intruders cannot get access to user data.

Data Control

You are in control of your data and can make changes to it anytime on web or mobile. To change your personal data, go to your settings and update it.

4.HOW WE USE YOUR DATA

Your data is only used to improve your product experience.
In technical terms, this means enriching machine models that dramatically improve the accuracy of data extraction, data categorization and automation of your bookkeeping.

My Team

If you are a part of a team, like your company, then the administrator has access to your data for reimbursement & tax purposes. This is the person who invited you to join the team. Please make sure you take the right steps to validate all invites.

If you feel that your data is being compromised, please reach out to us with detailed outline of who, where and how.

5.DELETING DATA

Accounts

If you would like to delete your account, from within the app. Deleting your account permanently removes all your data you ever stored with Receipt Depot. This action must be confirmed by you and cannot be undone.
Documents

Everything you (the customer) delete from your account using Receipt Depot interfaces is deleted forever.

6.PAYMENT INFORMATION

Receipt Depot does not process payments from users and instead relies on Stripe (a 3rd party payment provider) to process payments around the world. It is the payment providers that handle and store your credit card details.

Credit card information

When making a purchase, you enter your credit card details into a form supplied by the payment provider (Stripe) that will be processing the payment, and this information goes directly to the payment provider‘s server. Your credit card information never reaches Receipt Depot’s servers. We do not access and do not store your credit card information.

When you save your credit card info, it is saved on the respective payment provider’s servers and the payment provider gives Receipt Depot a token that you can reuse for future payments. It is not possible to reconstruct your credit card info from the token.

7.SECURITY AND STORAGE INFORMATION

We take security and data—privacy very seriously.
At Receipt Depot:

  • All communication is over HTTPS/SSL using TLS – same stuff the banks use.
  • Our data centers are Amazon AWS (Amazon Web Services). It complies with all industry standards like PCI DSS L1, FIPS 140-2, HIPAA, IRAP to ITAR.
  • Data at Rest is AES-256 encrypted and In Transit secured by HTTPS TLS 1.2. This means your data is super secure.
  • Your passwords are hashed using PBKDF2 and stored one-way encrypted. No one can see your password; even if the data was exposed.

8.ANALYTICS AND SUPPORT DATA

Analytics & Traffic Data

We use Google Analytics to better understand how you experience Receipt Depot. This helps us build a better product for you and service your complimentary support enquiries.

9.MISC

List of Sub-Processors
The following solution providers are part of the Receipt Depot bookkeeping backbone:

Infrastructure

  • Amazon Web Services Inc. Communication
  • Twilio, Inc.
  • SendGrid, Inc.

Unsubscribe

We only send you automated emails specific to the Receipt Depot service eg. notifications about team financial activity you opt-ed into. We never advertise other party services. If you want to unsubscribe from notification emails go to Receipt Depot’s unsubscribe page, enter your email and press “Unsubscribe” button.

How to download all your data

We provide 3 means of fetching all your data:

a. Inside the app, from the menu select “Reports”; then generate a report with a date range spanning from the time you started to today. In few minutes a report will be generated and emailed to you in CSV, PDF and/or MS EXCEL format with all your documents attached.

b. Contact our Security Officer on security@receipt-depot.com. Emails are responded to within 48 hours. Please note that requests outside of the self-serve services may incur a manual labor cost. You will be informed of these before proceeding.

10.PRIVACY POLICY CHANGES

Because of changes in technology and the growth and development of our business, or for other business reasons, we may need to modify this Privacy Policy from time to time, so please review it periodically. We will alert you by posting a copy of the new policy with its effective date on our site located at: https://www.receipt-depot.com/ . We may also send you an email or provide you additional forms of notice of modifications or updates as appropriate under the circumstances. Your continued use of our service after any modification to this Privacy Policy will constitute your acceptance of such modification.

11.PRIVACY RIGHTS

Canada law permits users who are Canadian residents to request and obtain from us once a year, free of charge, a list of the third parties to whom we have disclosed their personal information (if any) for their direct marketing purposes in the prior calendar year, as well as the type of personal information disclosed to those parties. Receipt Depot does not currently disclose personal information to third parties for their direct marketing purposes.

12.FURTHER INFORMATION

If you have any queries about how we treat your information, the contents of this Privacy Notice, your rights under local law, how to update your records or how to obtain a copy of the information that we hold about you, please contact our Chief Security Officer on security@receipt-depot.com

Alternatively you can contact us via our support ticket service on support@receipt-depot.com